COIT20248 – Information Systems Analysis & Design (Term 3, 2015) Case Study For Assignment

COIT20248 – Referableification Methods Decomposition & Design (Term 3, 2015)
Circumstance Study Control Assignment 1 & 2
The Circumstance: Education In Australia (EIA)
“Education In Australia” (EIA) is a boutique novice supply decided operated by Ms Toni Carlow and limbs of her lineage in the interior of Brisbane CBD. The decided specialises in recruiting interpolitical novices control Universities, TAFE’s and peculiar registered trailing organisations.
EIA began unimpeded 10 years past as a boutique novice supply decided with Toni and her confederebuke Tina design most of the is-sue. Toni bought a Personal Computer, a multifunction invention (Printer, Scanner & Copier) and compensated a margin in a concern capital to firm up the judicious action. The concern operated 5 days a week, from 9 am to 5 pm and affianced in minimal advertising.
EIA’s concern orderes are manual, including the fabrication of client contracts, accepting payments and issuing avail, generating learning to novices and other stakeholders. Novice details are maintained using a open shuffle, and appointments were maintained in Microsoft Quenchedlook. Total novice smooths are tract fixed and staff would frequently need to consume age elaborebuke control a detail smooth. Once the novice smooth was fixed, affixed age was spent looking control documents amid a detail smooth. Sometimes smooths would go mislaying and then recompense succeeding a lacking days. The misunderstanding of smooths would cause tighten control the staff by causing embarrassment in face of novices. Toni before-long realised that estimable age was being wild locating and managing smooths. In specification, Australian parliament required that the smooth from a close circumstance had to be kept on the decided’s history control 7 years.
Current Manual Order
Novice approaches EIA to sift-canvass vestibule options and contributes bio demo referableification, continuity details, copies of passport, visa, English expression success and earlier qualifications. EIA staff expand quenched application controlms depending upon the succession / contributer selected by the novices and bestow this to the contributer requesting an tender communication. If the novice is legitimate by the contributer, the contributer issues an tender communication to the novice via EIA. The novice signs the tender and pays EIA the succession fee. EIA remits the succession fee along with attested tender communication to the contributer who rearwards issues a COE. This completes the supply order.
Rearwards succeeding the novice is enrolled with the contributer, EIA accounting staff foster an invoice to the contributer to pretension trust control the novice supply. Accounting staff accept to frequently follow-up these invoices and drive payments from contributers.
Details that are currently manually recitative on smooth are:-
• Novice call, address, continuitys details (phone, sensitive, email)
• Visa & Passport Details
• Details of tenders applied, received
• Details of Fees paid by novice to the contributer via EIA
• Details of COE Received love COE Number, COE Date, COE Duration & Fees
• Novice Education Documents
• Novice English Success Evidence (Love IELTS or PTE or OET Exam results)
• Visit & Ctotal Referablees of total interactions with novices
• Reminders firm by staff to follow-up tenders, COE or payments
• List of contributers & the successions tendered by each contributer apprehobject initiate dates, object dates, succession fees and initiation requirements
Accounting
Total invoices are caused manually using pen and tract and quenchedstanding payments from education contributers are tracked by firmting reminders in Microsoft Quenchedlook
Problems with the Current Method
1. Only individual staff limb can appropinquation dignified referableification at a age which causes bottlenecks in-particular if staff are away
2. There is some duplication with tract and electronic history
3. History are held in computer applications plus in tract controlm
4. The method does referable contribute an efficient resources control custody deadline details
Due to these problems, some transactions accept referable been handled well-mannered-mannered and customer complaints are increasing.
Desired Upstart Method
Toni Carlow possessor of Education in Australia has authorized that her main initiative is to cause a method that ties simultaneously total the solution elements of novice supply transactions. She has compensated your assemblage, Brisbane Concern Methods as consultants to heave quenched decomposition and unfold the specifications control an automated Novice Supply Management Method.
Toni has earmarked a budget of $50,000 control this design with a remittance rebuke of 6%. She estimates that the upstart method gain acceleration her bring her staffing absorb by $2,000 per month and extension trust’s pay by atleast another $2,000 per month thus increasing her overtotal profitability by $4,000 per month. Maintenance absorb could be estimated at about $1500 per month.
Glossary of Terms
EIA = Education In Australia
TAFE = Technical & Further Education
COE = Confirmation of Enrolment
IELTS = Interpolitical English Expression Testing Method
PTE = Pearson Test of English
OET = Occupational English Test

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